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Glossary

The words Axis uses, one line each. Each term links to the page that explains it, so this page is an index rather than a second explanation.

A word earns a line here when one page uses it and another page explains it. The In Axis column says what the word means on your screens.

Shown with ABC Corp, a demonstration company.

Term What it means In Axis
ABC Corp The demonstration company every example in these pages uses. It keeps its books in USD, and its story runs from Riverbend's order to Halvorsen's award.
Add-on module An optional part of Axis that adds a whole area of work. Each module joins the same books and the same approval gate as the core areas.
Advance Money a customer pays before an invoice is raised. It lowers Receivables at once, and you set it against the invoice later.
Ageing Work that has waited longer than it should at one stage. A workflow stage turns amber, marked Ageing, when its oldest item has waited 14 days.
API key A secret that lets a program sign in to Axis as you. Create one in Settings. It carries your role, and Axis shows it once.
Approval card A request that waits for a person's decision before it runs. The card shows the action and every detail, with Approve and Decline.
Approval gate The rule that holds a set list of decisions until a person approves them. Each decision on the list meets the gate, whether you ask the assistant or press a button.
Assistant The part of Axis you talk to in plain English. It prepares the work within your seat and shows each step it takes.
Award The decision to give the work to one supplier's quotation. An award waits on an approval card, and the Purchase Order follows as its own step.
Bank reconciliation Matching the bank statement line by line against the payments in the books. Axis compares the bank account's balance in the books with the payments recorded against it, for the dates you choose.
Bill of materials The list of parts and quantities that make one finished item. A work order draws its materials from the item's bill of materials.
Capability A piece of work named in your business's own words, such as "Post payments". Who can do what lists every capability against every seat.
Chart of accounts The full list of accounts the books are kept in. Every posting lands on accounts from this chart.
Command palette A search box that opens any screen or form by name. Press Ctrl+K, or Cmd+K on a Mac, and it offers the screens your seat opens.
Credit note A document that reduces what a customer owes on an invoice. It is raised against the invoice it corrects, and both stay on the books.
Cue One line on Today that counts a kind of work ready for you. Press a cue to open exactly the rows it counts.
Dashboard The screen of figures, charts and workflows for your seat. Each seat sees the figures its role releases, from the same books.
Decline Your answer to an approval card when the request should stay undone. In the assistant, add a reason, and the assistant reads it and carries on.
Delivery note The document that records goods leaving for a customer. It is raised from the sales order, and submitting it moves the stock.
Document number The reference each document carries, such as SO-2026-00025. It holds the kind of document, the year and a running number.
Draft A record still being prepared. A draft takes effect when it is submitted, and many submissions wait on a card.
Expense claim An employee's request to be repaid money spent for the business. Manager Admin HR approves claims, and each approval waits on a card.
Extraction Reading the values out of a PDF into a form. Axis fills a review from the PDF, and records it only when you confirm.
Fiscal year The twelve months the books are kept and closed for. Settings lists each one under Financial years, and closing a year waits on a card.
Goods receipt The record of goods arriving from a supplier. Its number starts with PR, and a draft receipt shows goods that wait for inspection.
Inspection A check that goods meet their specification. Stores records the readings, and the COO judges them.
Inspection reading One measured value on an inspection, such as a thickness or a hardness. Axis checks each reading against its limits and marks it accepted or rejected.
Integrity check A test that the books balance and that every entry is still in its chain. It reports three results, for the balance, the chain and complete cancellations.
Journal entry A posting written directly to accounts, such as a rent accrual. Manager Accounts drafts journal entries, and a finance seat posts them.
Ledger The record of every posting the business has made. Axis adds to the ledger and keeps every entry, so the history stays complete.
MCP client An AI tool that can use another program's actions, such as Claude Code. It connects to Axis with your own API key and works as you.
Needs Attention The dashboard's list of conditions worth acting on. Each item appears while it is true and opens the list behind it.
Non-conformance A record that goods or work failed to meet their specification. The COO records a non-conformance for goods that fail inspection, and follows it up.
Original The document file as it arrived, such as a supplier's PDF. Axis keeps the original beside the record made from it.
Overdue Unpaid on an invoice whose due date has passed. The due date is judged on your company's own calendar.
Payables What the company owes its suppliers. The dashboard figure counts every bill after every payment.
Period close Closing the books for a fiscal year so its figures stay fixed. Axis checks the year first, and the close waits on a card.
Posting An entry that changes account balances in the ledger. Most postings wait on an approval card first, and Who can do what lists the decisions that wait.
Purchase Order A document that tells a supplier what you will buy, and at what price. It is raised from an awarded quotation, with its supplier, lines and prices.
Quotation A price you offer a customer before they order. A quotation number starts with QTN, and an accepted quotation becomes a sales order.
Reading Axis reading a PDF you attach, as a supplier quotation or a customer order. Press Read as a supplier quotation or Read as a customer order under the attached file.
Receivables What customers owe the company. The dashboard figure counts every invoice after every payment, advances included.
Region An add-on module for one country's tax and statutory rules. The Pakistan region module adds sales tax returns, withholding tax and payroll settings.
Request for Quotation A request that asks suppliers to quote for the same goods on the same terms. Its number starts with RFQ, and its conditions are what each quotation is compared against.
Requisition A request from inside the business for materials to be bought. Its number starts with MR, and it starts the Vendorization workflow.
Revaluation Restating balances held in a foreign currency at today's exchange rate. The difference posts as an unrealised exchange gain or loss.
Reversal An entry that cancels an earlier entry by posting its opposite. A correction posts as a reversal, and the original stays in the ledger beside it.
Role The set of permissions a person holds. Your role decides your menu, your Today, your figures and what the assistant can run for you.
Sales invoice The bill you send a customer. Its number starts with INV, and issuing it waits on a card.
Sales order A customer's confirmed order. Its number starts with SO, and a customer's PDF order becomes a draft, which you then confirm on an approval card.
Sales tax return The periodic statement of sales tax due to the tax authority. The Pakistan region module prepares returns, and the CFO files them after approval.
Seat A kind of job in the business, such as Finance or Procurement. Each seat groups the roles that do that job, and Axis shapes its screens to it.
SQ The start of a supplier quotation's number, as in SQ-2026-00004. Each supplier's answer to a Request for Quotation is recorded as an SQ.
Stalled Work that has waited far too long at one stage. A workflow stage turns red, marked Stalled, when its oldest item has waited 30 days.
Stock count Counting what is on the shelves and setting the books to match. Manager Stores records the count, and Axis adjusts the stock to match.
Stock entry A record of stock moving into, out of or between stores. Its number starts with STE, and a stock move waits on a card.
Submitted A record that has taken effect. Submitting a document posts it, and many submissions wait on a card first.
Supplier quotation A supplier's price for goods you asked for. Axis can read one from the supplier's PDF and compare it with the others.
Talk Speaking to the assistant out loud and hearing a short answer back. Press Talk in the assistant panel. Approval stays a press on the card, on screen.
Three-way match Checking a supplier's invoice against its Purchase Order and its goods receipt. Axis checks the vendor invoice against both, by the match rules your company sets.
Today The first screen after you sign in, with the work ready for you. It lists your approval cards and your seat's cues, each one press from its work.
Under-Delivery A supplier delivering late, or delivering less than was ordered. The Under-Delivery screen scores each supplier on late and short deliveries and rejected goods, weighted by value.
Vendor invoice The bill a supplier sends you. Its number starts with PINV, and it is matched to the order and the receipt.
Vendorization The buying cycle, from a requisition to paying the supplier. It is one of the workflows on the dashboard, with eight stages.
Waiting for you The status of an approval card that has its answer still to come. The card keeps this status until you press Approve or Decline.
Warehouse A store or other place where stock is kept. Each stock movement names the warehouses it leaves and enters.
Withholding tax Tax a payer deducts from a payment and pays to the tax authority. The Pakistan region module works it out and records it.
Work order An instruction to make a quantity of a finished item. The COO raises, starts and completes work orders.
Write-off Recording an unpaid invoice, or part of one, as a loss. The CFO writes off a debt with a reason, and each write-off waits on a card.

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