WHAT AXIS COVERS
Core areas¶
Thirteen areas ship with every deployment. Each one keeps its own records, and they all share one ledger. An area either posts to the ledger, prepares work that a posting area then posts, or reads what the ledger holds.
What Axis covers
The core areas every company uses, and the modules you add as you grow.
- Core areas
- Add-on modules
Shown with ABC Corp, a demonstration company.
| Area | What it does with the ledger |
|---|---|
| Setup | Prepares the company the ledger belongs to |
| General ledger | Holds the ledger itself |
| Journals | Posts entries directly |
| Selling | Posts deliveries, invoices and credit notes |
| Buying | Posts goods received and supplier invoices |
| Inventory | Posts stock movements and counts |
| Payments | Posts money in and out |
| Tax | Works out the tax that documents post |
| Reports | Reads the ledger |
| HR | Posts approved expense claims |
| Payroll | Posts a submitted payroll run |
| Billing | Hands usage to Selling, to become an invoice |
| Advanced accounting | Keeps working schedules beside the ledger |
Setup¶
What it keeps: the Company, its currency and country, the month its year starts, currencies and exchange rates, naming series for document numbers, custom fields, and backups.
Who uses it: Administrators
What it posts: setup records only. A new company comes with two fiscal years, a default cost centre and a default warehouse, so it can record work from the first day.
Tasks: Set up your company · Back up and restore
General ledger¶
What it keeps: the Chart of Accounts, Fiscal Years, cost centres, accounting dimensions and budgets. It holds every posted ledger line, with the chain that proves the history is whole.
Who uses it: Finance
What it posts: every posting in Axis lands here. It also posts the year-end close and the revaluation of foreign balances.
Tasks: Run the integrity check · Revalue foreign balances · Close a period
Journals¶
What it keeps: Journal Entries, from draft to posted, and recurring templates that raise entries on a schedule.
Who uses it: Finance
What it posts: a journal entry when it is submitted, for accruals, provisions, reclassifications, opening balances and corrections. Cancelling one posts its reversal.
Tasks: Approve a posting · Correct a posted entry
Selling¶
What it keeps: Customers, Quotations, Sales Orders, Delivery Notes, Invoices and Credit Notes, with blanket orders and recurring invoices.
Who uses it: Sales Stores Finance
What it posts: a delivery posts stock out and its cost. An invoice posts revenue, the amount the customer owes, and tax. A credit note posts the reverse of an invoice. A write-off charges what a customer still owes to bad debt.
Tasks: Read a customer's order · Send a quotation · Confirm a sales order · Deliver an order · Raise a sales invoice · Issue a credit note
Buying¶
What it keeps: Suppliers, Requisitions, Requests for Quotation, Supplier Quotes, Purchase Orders, Receipts and Vendor Invoices. It also keeps the received documents, and scores how each supplier delivers on Under-Delivery.
Who uses it: Procurement Operations Stores
What it posts: a goods receipt posts stock in, against the amount still to be billed. A supplier invoice posts the cost or clears that amount, with tax and what you owe the supplier.
Tasks: Find what an order needs · Send a Request for Quotation · Compare quotations · Award a quotation · Raise the Purchase Order · Match a supplier invoice
Inventory¶
What it keeps: Items, Warehouses and Stock Entries, with stock counts, revaluations, pick lists, reservations, batches and serial numbers.
Who uses it: Stores Operations
What it posts: each stock movement carries its value, so a transfer moves the number with the goods. A count and a revaluation post the difference.
Tasks: Receive goods · Move stock between stores · Count stock
Payments¶
What it keeps: Payments received and made, and which invoices each one settles.
What it posts: a payment moves the bank and the party's balance. Applying it to an invoice settles that invoice. A payment still to be applied stays on the party's balance until you apply it.
Tasks: Record a customer payment · Pay suppliers · Reconcile the bank
Tax¶
What it keeps: Tax Templates, the rules that pick a template for a document, tax categories and withholding records.
Who uses it: Finance Administrators
What it posts: Tax works the figures out. The document that carries the tax posts it: an invoice to output tax, a supplier invoice to input tax.
Tasks: Set up your company
Reports¶
What it keeps: the statements over the ledger: trial balance, profit and loss, balance sheet, general ledger and cash flow. It keeps the ageing of what customers owe and what you owe suppliers, and the dashboard.
Who uses it: every seat reads its own dashboard. Finance reads the statements.
What it posts: Reports reads. Each figure comes from the ledger or the payment records, so it matches the lists behind it.
Tasks: Read the financial statements · Chase overdue invoices
HR¶
What it keeps: Employees, departments, designations, leave, attendance, shifts and Expense Claims.
Who uses it: Administrators
What it posts: an approved expense claim. The rest is the record about people, which Payroll turns into pay.
Tasks: Approve expense claims
Payroll¶
What it keeps: salary structures, payroll runs and salary slips.
Who uses it: Administrators
What it posts: a payroll run, when it is submitted.
The payroll engine works out United States payroll: federal and state withholding, Social Security and Medicare, and year-end tax data. ABC Corp runs on it. A company bound to the Pakistan region works out its salary tax by the Pakistan rules instead.
Tasks: Run payroll
Billing¶
What it keeps: meters, meter readings, rate plans and billing runs, for anything charged by how much was used.
Who uses it: the CEO role, in the shipped roles. Billing suits a business that charges by use, such as utilities, rentals or subscriptions.
What it posts: Billing rates each period's usage and hands it to Selling. Selling turns it into an invoice, which posts like any other sale.
Tasks: ask the assistant, for example "Which meters are due for a reading?"
Advanced accounting¶
What it keeps: revenue contracts and their schedules, leases, transactions between group companies, and group consolidation.
Who uses it: the CEO role, in the shipped roles.
What it posts: these are working schedules, kept in their own records. A journal entry gives each one its effect on the ledger. Consolidating the group and eliminating transactions between group companies wait for approval.
Tasks: ask the assistant, for example "Show me the revenue schedule for this contract."
Next¶
- Add-on modules: what you can add to these thirteen areas.
- Roles and seats: which seat works in each area.
- Your work, end to end: every task, in the order the work flows.